Lookeen for Universities
Departments, institutes and administration produce huge amounts of documents, data and email – on their own drives, in Exchange and in Microsoft 365. Lookeen makes it searchable without blurring who is responsible for what.
Typical challenges
Decentralized storage
Every institute and chair organizes data differently – on drives, in OneDrive and in mailboxes.
Changing staff
Knowledge from projects and theses has to stay findable when people move on.
Separate access rights
Research data, exam documents and personnel records must only be visible to the right people.
How Lookeen helps
One index for many sources
Lookeen Server indexes file servers, Exchange, Microsoft 365 including the Online Archive, OneDrive and shared mailboxes, and PST archives.
Rights from Active Directory
Users and groups are synced with Active Directory. Results are filtered by the stored access rights – department groups stay separate.
Research formats included
More than 300 formats – from Office, PDF and LibreOffice to images, diagrams, source code and archives. Scanned documents become searchable with OCR.
Search without installing anything
Search in the browser, with the Lookeen client or right inside Outlook. For institute desktops, Lookeen can be rolled out via Group Policy, in VDI environments too.
Control for university IT
- On-premises in your data center: The index and configuration live on university drives. Lookeen GmbH has no access to indexed content.
- Single sign-on: Sign in via NTLM/Kerberos or Windows login; passwords are never stored in Lookeen.
- AI with local models: Lookeen AI works with language models in your own infrastructure – documents never leave your network. AI is off by default; administrators decide whether it is used, which actions are available and who may edit the templates. Learn more
- Documentation for security reviews: An architecture overview, data flow diagram and ISO 27001 control mapping are available on request.
The right fit
Lookeen Server
For faculties, institutes and central administration: permission-aware search across every connected source.
Lookeen Desktop
For individual researchers and lecturers: search your own files, network drives and Outlook on your workstation.