Lookeen for the Public Sector
Agencies, courts and municipalities work with large file shares, many mailboxes and clear responsibilities. Lookeen Server makes all of it searchable – on-premises, connected to your Active Directory and with the permissions that already apply.
Typical requirements
Run in-house
Software and data have to run in your own infrastructure – without depending on external clouds.
Access by responsibility
Everyone may only see what they're authorized for – in search, too.
Central IT, many workstations
Installation, configuration and operation have to be centrally managed, often on virtual desktops.
How Lookeen helps
On-premises with Active Directory
Lookeen Server is installed as a Windows service on your server and regularly syncs users and groups with Active Directory. Sign-in via single sign-on (NTLM/Kerberos).
Permission-aware results
For files, mailboxes, PST archives and public folders, Lookeen stores the actual access rights. Every search is filtered – nobody finds more than they could already open.
File servers, Exchange and scans
Lookeen indexes network shares, Exchange (including public folders), Microsoft 365 and PST archives in over 300 formats. Scanned documents become searchable with OCR, optionally with local text recognition.
Central rollout and operation
Clients can be deployed and configured via Group Policy. Lookeen also runs in Citrix, VMware and terminal server environments, and users can search in the browser without any client.
Security & documentation
- Data stays on your network: The index and configuration live on your own drives. Lookeen GmbH has no access to indexed content; the optional version check can be turned off.
- Encrypted transport: Access runs over HTTPS through a web server such as IIS acting as a reverse proxy. Drive encryption such as BitLocker is supported for storage.
- Documentation for your ISMS: An architecture overview, data flow diagram and a mapping to the ISO/IEC 27001 Annex A controls support your security assessment. Just ask.
- AI with local models: Lookeen AI works with language models in your own infrastructure – documents never leave your network. AI is off by default and only enabled when an administrator chooses to; customer data is never used for training. Learn more
Good to know
System requirements
Windows Server 2012 (64-bit) or later, Active Directory, .NET 4.8. Clients from Windows 10, Outlook add-in from Outlook 2019. Recommended: 4 cores, 16 GB RAM, SSD.
Tender or market survey?
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